Office Administrator Position |
"We’re Looking For A ‘Reliable’ Office Administrator That Will Undertake a Variety of Day-To-Day Administrative Tasks to Ensure That the Rest of the Staff Has Adequate Support to Work Efficiently."
Eric Dahl
From The Desk Of Eric Dahl
-Eugene, Oregon
Here's What I'm Looking For and Not...
You must be a very organized and detailed professional. You’ll have various tasks assigned to you, and you must have the ability to learn fast, get everything completed, and prioritize.
The right person will make sure that things don’t fall through the ‘cracks.’
The tasks of the office administrator will be diverse ranging from bookkeeping to mentoring office assistants towards higher performance.
You will be highly competent in prioritizing work and working with little supervision. You’re self-motivated and trustworthy.
The goal is to ensure the smooth running of our company’s offices and contribute in driving sustainable growth.
Personally I work long hours, and I need someone who can help me implement my ideas, manage projects and communicate with clients.
Speed is very important to me. If you’re a slow worker or a slow implementer or a slow learner – we simply won’t be a good fit.
You’ll have various tasks. I expect you to have a can do attitude. I can’t stand complainers or those that talk a good game but nothing ever gets done.
What I really want is someone who lets their work do the talking for them.
...What You'll Be Doing:
- Coordinate and oversee all office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and allocate responsibilities to ensure maximum performance
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Monitor stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist teammates whenever necessary
- … and much, much more. No two days will ever be the same.
For this role, you need to be wide open to what kind of tasks I throw your way. You need to embrace them with a sense of enthusiasm and excitement.
Required Skills:
- Proven experience as an office administrator or relevant role
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Familiarity with WordPress
- Familiarity with Quickbooks
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Qualifications in secretarial studies will be an advantage
- High school diploma; BSc/BA in office administration or relevant field will be preferred
You need to be a hardworking, self-starter, who is coachable, dependable, determined, driven, accountable, tech savvy, and naturally obsessed with details.
Additional Requirements:
# 1
Intermediate knowledge of internet marketing, tracking, conversions, sales funnels, sales copy, upsells, etc.
# 2
Intermediate knowledge of some of the tools we use… like WordPress, Optimize Press, Infusionsoft
# 3
Intermediate knowledge of ad creation, ad placement and ad management (i.e. banners, ppc, solo ads, etc).
Optional Skills (Not required, but a plus):
- Basic HTML / coding ability
- Photoshop
- A great eye for design
Compensation and Getting Paid:
Right now work is assigned on a per project basis and as soon as part-time or full-time work is available (provided you’ve worked well with us so far) you’ll be among the first people we contact. Rates average out to $25 an hour starting out. If you’re starting out with fewer skills and learning as you go, compensation is going to be lower. The right person for this role will also deeply value the learning experience.
How to Apply For This Position:
If you’re interested in the position, please make a video and tell me why you’d be a great fit for the role. Feel free to be as creative as possible in your video.
Tell me about your experience, your biggest strengths, and why you want to be a part of our team.
Please keep it under 5 minutes. We will only review applications that have a video (and I personally watch every single one of them).
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